Invitation to Tender

Number

UFS000138

Tender Title

UFSTENDER2025-28 PROCUREMENT OF PVC SMART ACCESS CARDS FOR ELECTRONIC ACCESS CONTROL

Category

Electronic Access Control

Description

The University of the Free State invites suitably qualified, registered, experienced and technically inclined service providers who are interested in providing PVC smart access cards for electronic access control to respond to this tender request.

 

Minimum Requirement

Please refer to the tender document for detailed requirements.

Information Session

A Non-Compulsory information session will be held as follows:

Date: 30 October 2025

Time: 12:00-13:00

Platform: Microsoft Teams ( Link to be provided by UFS Supply Chain Management)

 

Request the link to the information session from Supply Chain Management at tenders4provisioning@ufs.ac.za. 

Purchase Deadline

11/06/2025 16:00:00

Deadline for Submissions

11/07/2025 14:00:00

Delivery of Documents

Tender submissions will be electronic per instruction in the Tender Document.

Submissions must be directed to the designated email address, tenders4provisioning@ufs.ac.za ONLY.

Note that blind or carbon copying of any other UFS email address will result in disqualification.

 

Please refer to the tender document for more information.

For Enquiries

All enquiries prior to the closing date must be send to tenders4provisioning@ufs.ac.za email address.

Submit Documents To

Per instruction in the Tender Document, tenders4provisioning@ufs.ac.za email address.

Fee

R 250.00 including VAT payable (see instructions below)

Payment Terms

A non-refundable purchase fee of R250 is payable.

Request UFS banking details and reference for the tender from Supply Chain Management (SCM) at tenders4provisioning@ufs.ac.za .

 

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Payment Instructions

Prospective tenderer should request the UFS banking details and reference for the tender from SCM at tenders4provsioning@ufs.ac.za for the payment of the R 250 non-refundable purchase fee.

Thereafter prospective tenderer should submit the proof of payment after which the tender document will be provided.

Instructions